Switching from spreadsheets

Move a Martial Arts Studio from Spreadsheets to a Real CRM

Koaryu is built for studios that have outgrown the spreadsheet era but do not want enterprise software. Start with the roster, then add ranks, schedule, leads, and billing as the school becomes cleaner.

Import the first roster Explore features

Migration

Incremental

Start with the roster

Records

Connected

Students, ranks, attendance, billing

Control

Exportable

Studio history should stay yours

Operating pattern

A practical workflow for the week the owner is already living.

Koaryu connects the records, signals, and next actions around this moment so the studio can respond with less interpretation work.

Start with the records you already have

A switch should not require perfect data. The first job is getting the current school into a workable system.

Import students and preserve imperfect notes instead of forcing a blank rebuild
Clean up programs, belt ranks, and guardian details over time
Use demo-ready workflows before every historical edge case is solved

Replace the weekly patchwork

Most spreadsheet studios are really running five systems at once: roster, attendance, leads, ranks, and billing notes.

One student profile becomes the source for attendance, rank, and family context
Follow-up dates replace memory-based lead tracking
Promotion readiness becomes visible without manual sorting

Keep the owner in control

The product should make migration feel calm, not like handing the school to a black box.

Exportable records and clear setup steps
Simple pricing that does not rise with every new student
Operational language designed for studio owners and instructors

Relevant product areas

The Koaryu modules that support this workflow

View features

Student Management Software for Martial Arts Studios

Keep students, guardians, programs, notes, attendance, billing context, and rank history in one martial-arts-native CRM.

Belt Tracking and Promotion Readiness

Track belt ranks, class counts, time at rank, instructor approvals, and promotion readiness without a side spreadsheet.

Attendance Tracking for Martial Arts Classes

Run weekly classes, check students in quickly, and turn attendance into retention, capacity, and promotion signals.

Next steps

Choose the next useful page

If this page made sense, the next step is either a related workflow, the broader product map, or a real setup.

Product

Compare the main features

See the product areas Koaryu already explains clearly: roster, belts, attendance, and billing visibility.

Open features

Workflows

Start from a real studio problem

Browse use cases for spreadsheets, retention, trial follow-up, tuition cleanup, and belt test readiness.

Open use cases

Setup

Try Koaryu with your studio

Start setup when you are ready to see the product against a real roster and real operating work.

Start setup