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Retention workflow

Catch Martial Arts Students Before They Drift Away

Retention is not one chart. It is a daily operating rhythm: notice missed classes, follow up after trials, repair tuition issues, and keep students moving toward the next meaningful milestone.

Review students needing attentionExplore features
Signals
DailyFollow-ups, classes, payments, ranks
Owners
Action-firstA clear queue beats passive charts
Families
ContextualGuardian and billing context stays close

Operating pattern

A practical workflow for the week the owner is already living.

Koaryu connects the records, signals, and next actions around this moment so the studio can respond with less interpretation work.

Turn attendance into follow-up

A missed class is easy to ignore once. A pattern is where the owner should intervene.

  • Surface students who have crossed inactivity thresholds
  • Connect retention notes to student and guardian context
  • Keep today’s follow-up work visible on the dashboard

Protect the trial-to-enrollment path

New families need a clean handoff from inquiry to trial to enrolled student.

  • Track lead source, next follow-up, trial status, and conversion notes
  • Keep overdue follow-ups from disappearing in email or sticky notes
  • Carry context into the student record after enrollment

Use milestones as retention moments

Promotion readiness, attendance streaks, and billing repairs are all chances to keep a family engaged.

  • Review students ready for testing before families have to ask
  • Notice payment issues before they become awkward conversations
  • Give the owner a daily action list instead of a dashboard full of interpretation work

Relevant product areas

View features

Next steps

Choose the next useful page

If this page made sense, the next step is either a related workflow, the broader product map, or a real setup.